LATINO HONOR SOCIETY E-BOARD POSITION DESCRIPTIONS

The members that agree to take these positions should have the following qualities: responsible, extremely organized, efficient, have initiative and be good team players.

All positions will need volunteers to help out when activities are being planned, but as “owner” of a position the person is in charge of getting his/her helpers together.

If the job is accomplished properly the position will count as fulfillment of the activity participation initiation requirement.

E-board meetings will be held every week regardless of whether there is a meeting/activity or not. Meeting agendas and core activity preparation will be done at these meetings.

President: leadership, outgoing, outspoken, problem solver, articulate, has presence.

• Main contact person.
• Liaison between LHS and faculty advisors.
• Checks voicemail.
• Organizes, along with treasurer, the LHS handbook.
• Oversees all club operations.

See and complete with constitution.

Vice President: also outgoing and outspoken. See general qualities.

• Writes and duplicates agendas. Sends them via email and brings copies to meeting.
• Website coordinator along with the non e-board member in charge of updating and keep up of the website.
• Receives and sends out most information pertinent to our members, and places this information on the website.

• Organizes office hours.
• Deals with RSVP's for activities that require one.

See and complete with constitution.

Treasurer: know how to work with money, problem solver, patience!!!, diplomatic, willing to fight/defend LHS rights.

• Handles all monetary operations: budget, reimbursements, advances, and ticket sales.
• Deals with USG, College Association and Business Office.
• Organizes, along with President, the LHS handbook.

See and complete with constitution.

Secretary: good note taker and writer. See general description.

• Takes minutes at meetings and sends them via email. (When the site is ready only a reminder will be sent with a direct link to the minutes in the website.)
• Gives minutes to vice-president to post in website.
• Checks after every meeting/activity for new emails and updates email address lists, Rolodex and cardholder.
• Keeps rest of the e-board informed about changes in these lists.
• Sends all announcements and internal communications via email.
• Files minutes w/agendas attached.

See and complete with constitution.

Advertisement Chair: creative!!! See general description.

• Design flyers and posters for activities.
• Create advertisement committees of 3 or more people to participate in the designing, duplicating, posting and distribution of such flyers and posters.
• Design ads to be placed in the ENVOY (school's newspaper) every semester to recruit new members (these should include meeting schedule for the semester).
• Send the ENVOY an email with upcoming events before each new issue comes out.
• Go to Hunter's radio station and drop off flyers of our activities so that they are advertised.
• Distribute flyers especially to: departments of interest, Student Services offices in 417 HW and 1119 HE, cafeterias and classrooms.

The person in charge of this position should be creative and have access to MS Publisher. He/she also needs to find helpers to be in charge of some of these things during the semester. These volunteers should be appointed at the beginning of every semester. For upcoming activities EVERY LHS member is responsible with helping out with flyer distribution, but it is the chair's concern to make sure he/she gets the necessary help and motivation from people. The advertisement chair cannot humanly do all this stuff alone and get good grades!

Public Relations Chair: diplomatic, knows how to talk, convincing.

• Write and send letters (always on letterhead) to:

•  Prospective members (SEEK students, Honors Program students, etc)

•  Departments and their faculty.

(These two should be signed by the President).

•  Print media. (Magazines for free subscriptions).

•  Organizations. (For their newsletters, pens, keep us in touch with their upcoming activities/opportunities).

•  Corporations. (To sponsor our events).

• Get the media to come to our events, i.e. Hunter press, CUNY TV and radio coverage. (The ENVOY can send a reporter so that an article on our event can be featured in one of their issues).
• Make arrangements, along with LHS Newsletter Coordinator, for newsletter distribution.

• Attend meetings regarding the organization/sponsorship/help from LHS to other clubs/persons.

Events Chair: See general description.

• Coordinates with treasurer to complete Central Reservations forms. (Get all necessary signatures and communicate diligently any necessary changes in dates, times or rooms).
• Work closely with treasurer to define expenses for events. (Calling caterers, audio-visual department and any other necessary service providers).
• Form organizing committees for all activities.
• Make sure attendance and recruitment sheets are signed at all events.
• Buy food for meetings and events.

The person in charge of this position needs to be extremely organized. They also need to get help from the other members to do whatever is necessary to put the event together. This person will not be able to manage all these responsibilities on their own so a group of people interested in organizing activities must be defined at the beginning of each semester to help out. For upcoming activities EVERY LHS member is responsible for helping out with activity organization, but it is the chair's concern to make sure he/she gets the necessary help and motivation from people. The chair will be responsible for distributing responsibilities fairly and as needed.