CHECK YOUR CHECK REQUEST

Step (1)

Check Request Form ("Voucher")

(1) Date
(2) Check to see if all information is filled out such as: name, address, etc.
(3) Remarks and approval part is filled out correctly including line number
(4) Account name and number
(5) Matching the attached documents
(6) Signature on voucher must match signature profile
(7) Authorized signatures from USG, GSA
(8) Invoices and account numbers must be placed on the voucher

Step (2)

          Checking (documents) Receipts and Invoices

(1) Must be original
(2) Name of store
(3) Address
(4) Method of payment on receipts
(5) Invoice number on invoices
(6) Taxes and tips are not included
(7) Invoices need to have the original and a copy.

          Checking Flyer (for advances, reimbursements and contracts)

(1) Flyer of event
(2) Starting date
(3) Time
(4) Place of event
(5) Flyer must be stamped by the respective government

          Checking Advances

(1) Over $250.00 for supplies is not allowed
(2) Clubs are allowed only two advances at one time
(3) Travel advance must have a list of student's names and the whole S.S. numbers of all students traveling.

          Checking Contract

(1) A complete contract must be signed by the C.A. representative.
(2) Must be signed by the club representative.
(3) Must be signed by the person contracted.
(4) A copy of the Social Security card
(5) Item is budgeted for.

          Check Budgets

(1) Name of organization
(2) Budget period
(3) Officer's names, title, addresses and telephone numbers.
(4) Budget must be signed.
(5) Items budget for in the correct line.
(6) Check to see if budgeting is for right allocation amount.
(7) Must budget for the whole allocation.