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IMPORTANT COLLEGE ASSOCIATION
POLICES
August 29, 2007 The maximum stipend paid on a
per issue basis will be addressed on a “case by case”
basis. Only Hunter College
students can receive payments as writers or contributors and the maximum
payment will be determined on a case by case basis. Students who are receiving stipends may
not be paid for articles.
“Advisors” to student organizations may not be paid. “Advisors” were defined as
any individual who trains editors, student officers, etc. Any request to deviate from the items
mentioned above must be submitted, in writing, to the College Association
for review.
July 18, 2007 Any
publication which changes/modifies their approved budget in a
substantially different way from that which the College Association and
Media Board originally approved, and if the change is inconsistent with
the spirit of the approved budget, that publication must go back to the
Media Board for approval prior to College Association review. The maximum “payment”
anyone serving in an editorial, layout, manager, etc. position is $4,028
per year or $2014 per semester.
Any request to exceed this CUNY established maximum stipend must
be submitted in writing to the College Association.
March 28, 2007 Establish “Student Activities
Account”. Groups for which
the College Association is the allocating body can only carryover upto ˝ of their projected allocation except “College Association”, the
yearbook, and the Children’s Learning Center.
November 15, 2006 To
approve a 75% reimbursement of club funds spent on events held prior to
College Association approval.
August 9, 2006 To attend USG and GSA events
costing more tan $10,000, non-Hunter individuals
would have to pay a fee to be determined by USG or GSA.
January 25, 2006 College
Association will only pay for organization membership fees; individual
membership fees must be paid for by the individuals.
January 25, 2006 A
maximum of 25% may be spent on trips for “social events”
unrelated to club purpose.
January 25, 2006 All
clubs must have at least 4 club-related activities for per year and a
minimum of 25% of the total club budget must be spent on the activities.
January 25, 2006 Created
a form/policy for reimbursements prior to budget approval.
May 4, 2006 Any
student could be 3rd signatory on 25% budget modification
subcommittee with Escott and Petruso.
Student government presidents would be asked first.
November 2, 2005 Any equipment or supplies
purchased between $1-$999 using student activity fees will be tagged by
the College Association Office - Click for more information.
April 15,
2005 New policy regarding Online Purchases. - Click for
more information.
May 12, 2004
The new budget form will now require the equipment storage location and
the name of the individual responsible for it.
March 24, 2004 The
College Association will not approve funds that are for social overnight
events and or trips unless funded by monies raised by the organization,
above and beyond the student activity fee allocation.
February 11, 2004
All groups requesting reimbursement from the College Association, who
have not gone through the College purchasing procedure must submit three
bids from vendors to the College Association, before reimbursement is
made. This exception one time only for each organization. If
an organization repeats skipping the College purchasing procedure a
second time, reimbursement will not be made.
February 11, 2004 All
employees paid from Student Activity Fee funds must sign daily time
sheets.
December 17, 2003 Only
full time faculty members cannot be paid a fee or honorarium from Student
Activity Fee money for a club activity; does not apply to adjuncts.
June 4, 2003 New
Budget Request Form approved, including annual funding, maximum hours and
hourly rates.
April 2, 2003 Clubs
would only have to send a representative to the College Association
meeting if the College Association office was notified of pending
questions.
March 5, 2003
All budget modifications and line transfers must be approved by the
College Association. The only exception to this rule applies to
clubs which are permitted to do a maximum of a 10% change of an original
line item, as long as it does not affect the total budget amount.
Clubs which request to go over 10%, either at one time or cumulatively
during the semester, much receive College Association approval.
February 5, 2003 When
classes are not in session (intersession and summer), a quorum would be
established at 40%.
October 23, 2002 The
College Association agreed to the transferring of funds by the Business
Office to Telecommunications to cover the costs of outstanding phone bills.
September 4, 2002 The
College Association continued its discussion of club budget approvals by
the College Association. Dean Escott
handed out CUNY Article XVI section 16.5 and pointed out that the College
Association is required to review all student activity fee allocations
and expenditures, including student government fee and club
allocations. The College Association then agreed that club budget
request forms would be maintained in the College Association Office and
reviewed by members prior to the College Association meetings. Club
representatives would be asked to attend the College Association meeting
if their budget needed clarification or members had questions. Dean
Escott also indicated that as part of the
review and so that club budgets would not be delayed, USG would be
permitted to allocate 95% of the previous terms allocation without having
to wait for official “figures” from the business office.
May 2, 2003 All
organizations making any purchases of $250 or more must first meet with
Nicole Hector who will familiarize the group with purchasing procedures.
March 20, 2002 The
College Association agreed to allow all media to spend up to 60% of their
semester’s allocation on personnel costs.
October 3, 2001 In
emergency situations, an individual employed in college or university may
submit a current photo identification card and a letter from their human
resources department in order to receive remuneration.
July 25, 2001 The
College Association agreed that no future exceptions will be made for the
Student Resource Center
in reviewing their budget.
March 21, 2001 The
Business Office will automatically transfer 5% of the total semester
collection, less NYPIRG and USS fees, to the administrative budget of the
College Association.
April 5, 2000 Approved
that effective July 1, 2000, all student publications must indicate on
the front or inside cover status as a Hunter College
student publication, funded by student activity fees.
February 2, 2000
Approved to have stipends for College Association student members paid on
a monthly basis at a rate of $75.00 per month.
Approved
that failure to attend three consecutive meetings of the College
Association during the normal sessions of the college (excluding summer
session and January intersession) will be viewed as a de-facto
resignation from the College Association.
November 3, 1999
- Stipends shall
only be issued if approved by the respective media and the Hunter College
Association. Those media whose budgets are allocated through the
Media Board must obtain approval from the Media Board, as well.
- Stipends/payments
will only be issued on a per issue basis. Stipends or payments will
not be issued for newsletters or issues of a publication with fewer than
12
pages.
-
Stipends may be paid from either advertising revenue or student activity
fees.
September 15, 1999
- Personnel Policy
(see attached)
November 5,
1997 Sick Leave for Employees of
Student Activity Funds
Vice President Fishman distributed the sick leave
policy used by Research Foundation and recommended we follow a similar
policy. The following was
approved:
Consistent witht he policy
of the Research Foundation, after accumulating 500 hours of work within
the same student activity funded program, an employee is eligible for one
hour for each 20 hours worked until a maximum of 160 days of sick leave
has been accrued. All requests for
such leave must be forwarded to the College Association by the director of
the affected area.
January 22,
1997 Individual
publications do not carry over unspent allocations, unless eamarked.
January 25,
1995 All
publications must submit their ad policy to the College Association for
approval.
October 5,
1994 Performing
Arts Policy - Budget to be divided among three categories: clubs,
departments and individual projects as follows:
40% - department
30% - club
30% - individual
Policies adopted prior to 1994:
Advertising or fundraising revenue can be retained
by the respective organization through the fiscal year.
The College Association will serve as a budget
committee of the whole.
End of the year surpluses can be retained by the
earmarked account for which the College Association is the allocating
body.
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