Student activity fees can only be used for activities which directly benefit those students enrolled at Hunter College. Consequently, money collected from the student activity fee cannot ordinarily be allocated or otherwise diverted to support or assist any outside organization, charity, etc.

However, chartered student groups who want to raise funds on behalf of a legal non-profit tax exempt organization will be permitted to do so in accordance with the procedure outlined below. It is understood, however, that the only money which may be forwarded to an outside organization is the profit from the fundraiser. Therefore, all expenses associated with an event must be paid from the proceeds of that event and not from the organization's allocation. The only exception to this would be if the fundraiser is financially unsuccessful and the expenses are greater than the proceeds. Then, of course, the student organization would be responsible to pay all outstanding bills associated with the event.

PROCEDURE:

1. A written agreement between the Hunter College sponsoring student organization and the outside organization must be submitted to Dean Escott and then approved by the College Association. This agreement must:

• be written on the official letterhead of the outside organization. Affixed to this letter should be proof of the organizations non-profit, tax exempt status.
• be signed by the president and treasurer of the Hunter College sponsoring group.
• be signed by an official representative of the organization which will be receiving the funds. This individual's title must be indicated.
• indicate the amount or percent of profit that the sponsoring group expects to turn over to the outside organization. If all of the profit is expected to be turned over, so indicate.
• indicate if the outside organization is expected to pay any costs such as advertising, security, etc. towards the fundraising activity.
• indicate that the agreement is subject to the approval of the Hunter College Association.

2. The president or treasurer of the sponsoring group must present this signed agreement to the Hunter College Association for review and conformance with CUNY By-Law Section 16.2.

3. The president or treasurer of the sponsoring group must meet with Dean Escott so that a financial reconciliation form can be completed. The accounting for this event will be handled like all other student events regarding the reservation procedure and financial reconciliation.

4. AFTER STEPS 1-3 HAVE BEEN COMPLETED, THE HUNTER COLLEGE SPONSORING GROUP MAY BEGIN THEIR FUNDRAISING EFFORT.

IT SHOULD BE NOTED THAT THE BUSINESS OFFICE WILL NOT RELEASE ANY FUNDS TO AN OUTSIDE ORGANIZATION UNLESS THE AFOREMENTIONED PROCEDURE HAS BEEN FOLLOWED.