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 CA Meeting Dates                                                                                              Back to Top

 

To:       All organizations funded by Student Activity Fees
From:   Nicole Hector-Hutchinson, College Association Director
Re:       CA Meeting Dates

            The College Association meeting dates for the Summer, Fall and Spring academic year 2008-2009 are listed below. All of these meetings are on Wednesdays. Meetings are scheduled from 1-3 p.m. in room 1130 East.  Also listed are the dates on which the materials submitted for review at each particular meeting is due in the CA office. Documents are due at 12:00 noon on the specified dates.

CA Meeting Date

Date on which Materials are Due in CA Office

July 2

June 20

July 16

July 4

July 30

July 18

August 13

August 1

September 3

August 15

September 17

September 5

September 24

September 17

October 15

September 26

October 22

October 15

November 5

October 24

November 19

November 7

December 3

November 21

December 10

December 3

January 7

December 19

January 21

January 9

February 11

January 23

February 18

February 6

March 4

February 20

March 18

March 6

April 1

March 20

April 15

April 3

April 29

April 17

May 13

May 1

May 27

May 15

June 10

May 30

June 24

June 12

Your cooperation will be greatly appreciated.
 

 

 Workshop Dates                                                                                                Back to Top



To:        All Student Organization Officers 

From:   Michael Escott, Associate Dean of Students

Date:   January, 2008

Re:       MANDATORY Workshops on Use of Fund and Facilities 

Being elected an officer of a student organization brings with it a great opportunity to broaden your experiences, as well as your responsibilities. In order to assist you in the carrying out of your tasks, mandatory workshops will be held which must be attended by the president and treasurer of each student organization. 

1.                    The Budget Process/ How to Prepare and Submit Budgets

2.                  How to Request Funds/ Budget Modifications

3.                  How to Prepare Vouchers/ Voucher Cycle/ Required Documentation

4.                  Financial Reconciliation of Student Events

5.                  Sponsoring Events

6.                  Use of College Facilities

7.                  Planning and Publicizing Student Activities

Both the President and Treasurer of each Student organization must attend one of the following sessions:

February 2008

 

Tuesday,  05 , 2008

2:00 pm - 3:00 pm

1130E

Wednesday,  06, 2008

10:00 am - 11:00 am

1130E

Wednesday, 13, 2008

10:30 am – 11:30 pm

1130E

Tuesday, 19, 2008

3:30 am – 4:40 am

1130E

Wednesday, 20, 2008

10:00 am – 11:00 am

1130E

Thursday, 21, 2008

12:00 pm - 1:00 pm

1130E

Tuesday, 26, 2007

2:00 pm - 3:00 pm

1130E

Wednesday, 27, 07

10:00 am - 11:00 am

1130E

Thursday, 28, 2007

11:00 am - 12:00 noon

1130E

Ms. Nicole Hector, Financial Manager of the College Association, Ms. Tatyana Gleyzer, Business Office and Jerrell Robinson will be co-conductors of these workshops. 

Student organizations not represented at these workshops will not have completed the chartering process and therefore not be permitted to have activities, reserve space, draw funds, etc! 

 

 

 College Association Online Purchasing Requirements                                       Back to Top

 

To:             All Organizations Funded by Student Activity Fees
From:         Nicole Hector, Director
Date:          April 15, 2005
Re:             College Association Online Purchasing Requirements

Please provide the Business Office with the following documents when purchasing items online. 

1.                  Printout of order confirmation or statement from online company providing:

Confirmation number/order number/item number, item description, email address, customer service information, and name of purchaser and method of  payment.

2.            If paid by credit card, please provide original credit card statement showing payment for online purchase.

3.                  If paid by check, please provide original cancelled check from the bank.

4.            Original packing slip or invoice received from online company indicating that merchandise has been delivered to Hunter College.

5.                  No second-hand or used items are to be purchased.

6.                  No online bidding.

7.            We reserve the right to request confirmation of item delivery from club’s president or treasurer. 

Please contact the College Association Office in room 214 TH or the Accounting Department in the room 1601 E with any further inquiries. Thank you for your cooperation.

Cc.
Michael Escott
Tatyana Gleyzer

 

 

 Equipment and Supplies Tags                                                                             Back to Top

 

To:       All organizations funded by Student Activity Fees
From:   Nicole Hector, College Association Director
Date:    November 3, 2005
Re:       College Association Office New Policies

Please note that, effective November 2, 2005, any equipment or supplies (including props and costumes) purchased between $1-$999 using student activity fees will be tagged by the College Association Office. These items are the property of Hunter College.

All materials submitted to the College Association Office must be logged into the submission log. The College Association is not responsible for any materials placed under the office door.

Your cooperation will be greatly appreciated. 

Cc: Michael Escott

 

 

 Purchase Requisition Submission                                                                             Back to Top

 

To:        Vice Presidents, Deans, Chairpersons, and Directors

From:    Nicole Hector, College Association Director

Re:        Purchase Requisition Submission Deadline Dates Fiscal Year 2007/2008

 

In order to comply with the purchasing guidelines of New York State, CUNY and other funding sources, specific deadline dates for the submission of Purchase Requisitions against Fiscal Year 2007/2008 funds have been established.  Adherence to these dates will ensure that the Purchasing & Contracts Department has ample time to process orders (bid solicitations, awarding and issuance of Purchase Orders) for the delivery of goods or performance of services by the end of the current Fiscal Year, June 30, 2008. All purchase should be submitted to the College Association Office TH214 by the dates below:

 

Deadline Dates:

March 13, 2008 -           Purchase Requisitions between $5,000 and $19,999

April 3, 2008 -               Purchase Requisitions between $500 and $4,999

April 25, 2008 -             Purchase Requisitions Less than $500

 

If you are not able to comply with these dates, please contact Nicole Hector at (212) 772-4510.  Thank you in advance for your compliance.

 

 

Last Updated: June 18, 2008 Copyright: August 2002 College Association of Hunter College
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